Constitution - Whilst having no formal legal status, the Council has a formal constitution agreed by all its supporting organisations and is seen, both within and outside the Acupuncture profession, as the organisation which, on behalf of Microsystems Acupuncture Practitioners seeks to regulate the profession.
NAME : The organization shall be commonly known as the Microsystems Acupuncture Council referred to from herein as the MAcC. The name of the MAcC its symbols, signs and such written material as may be published in its name may not be used or reproduced in any manner whatsoever, without due authorisation of the Council.
LEGAL STATUS : The MAcC is an unincorporated association.
DEFINITIONS : For the purposes of this document a number of terms used herein have been specifically defined, said definitions being detailed in Appendix 1.
OBJECTIVES : AAcC Mission Statement: The role of the MAcC is to set up a self-regulatory body and to protect the public interest by promoting and safeguarding high professional standards by upholding the values of effectiveness, inclusiveness, accountability and transparency in all aspects of its work.
To establish standards of training and education for the Microsystems Acupuncture profession which embody the elements of the mission statement.
To compile a register of the names and relevant details of all organisations holding membership of the MAcC.
To implement the MAcC s Terms of Reference as amended from time to time by the Council and defined within Appendix 1.
To be a non-profit making organisation.
MEMBERSHIP : Membership of the MAcC shall consist of;
Prospective members may attend an initial meeting as observers.
Membership requirements are defined in Appendix 2.
Association members shall pay an annual membership fee of such sum and on such due date as may be determined by general vote at the Annual General Meeting, and applied at the next renewal date. Where necessity shall arise, said fee may be varied by subsequent resolution of the Council, which shall require a simple majority vote.
Termination of membership shall arise under the following conditions:
Upon receipt by the MAcC of written notice of the intent to withdraw from membership.
If the member becomes in default of payment of the annual subscription for a period of 28 days from the due date and the Council having given notice by means of recorded delivery letter to the members last known address of their intent to terminate the Member's membership if payment is not made.
As the result of expulsion. (Refer to section 9 and Appendix 4, Disciplinary procedures).
If the Member organisation shall cease to operate, whether or not formal written notice be received by, the Council.
The formal withdrawing of membership from an organisation, for whatever reason, shall be a matter for the full council and notice of a resolution to effect same shall be given to all members four weeks prior to the date of an MAcC meeting at which it is proposed to effect it.
CODE OF CONDUCT : All members of the MAcC are required to demonstrate mutual respect for colleagues and:
Be polite and supportive.
Listen to, and respect each others opinions.
Create and promote a positive environment where members feel safe to express opinions.
Be open to constructive feedback and provide feed back to others as appropriate.
Be committed to resolving conflicts of interest and personality differences in positive, objective and creative ways.
Treat items discussed or read as confidential unless otherwise stated in order to foster open exchange of information and opinions.
Respect group decisions and implement any actions required as a result.
Always act in a positive ambassadorial role, championing the MAcC to all external parties.
Abide by agreed rules and regulations as set by the council.
VOTING RIGHTS : One representative of each paid up Full Member Organisation and Lay Members shall have the right of vote.
THE GOVERNMENT AND ADMINISTRATION OF THE AFFAIRS OF THE MAcC
The final authority for all matters to do with the administration of the affairs of the MAcC and its government shall rest with the whole Council in formal session.
A quorum for Council purposes shall consist of at least one third of all full members, which shall include at least one lay member and at least one signatory.
The MAcC shall, at its Annual General Meeting appoint:
A Lay Chair to serve for a period 3 years.
A Treasurer to serve for three years.
The Working Groups to date are:
- Additional Working Groups can be created or disbanded by the Council as required.
- A Working Group must consist of at least 4 people, preferably including a Lay Member, plus a Chair in order to be quorate.
Working groups shall be responsible for:
ACCOUNTING AND AUDITING : The MAcC shall keep a proper record of all financial, legal and other matters appertaining to the operation of the Council and shall appoint auditors to examine and report annually upon the financial records of the MAcC for presentation to the Members at the Annual General Meeting.
The funds of the MAcC shall be kept in a recognised reputable banking facility and the signatories to such accounts as the MAcC may keep at same shall be, as hereforeto mentioned any member of the Working Parties and Treasurer, with transactions requiring one of said signatures until such time as the Council deem the amounts in question require a second signature.
ANNUAL GENERAL MEETING
The Annual General Meeting, of the MAcC shall take place during the month of ................... each year with six weeks written notice of date and venue being given to all current and potential member organisations, and to be geographically accessible to reflect the range of members.
The current Lay Chair shall preside until the incoming Lay Chair has been elected who shall then exercise his / her office immediately.
Notice of motions affecting the Constitution shall be given in writing to the MAcC Secretary no later than four weeks prior to the date of the Annual General Meeting as circulated and details of same shall be circulated to all members as part of the notification of the Agenda of the Annual General Meeting, as under nominations below.
Nominations for Officers and Lay Members must be given in writing to the Secretary, no later than 4 (four) weeks prior to the date set for the Annual General Meeting.
In the event that no nomination is received by the due date in respect of one of the signatory or other designated offices then exceptionally nominations may be taken at the Annual General Meeting.
Nominations may only be made by Full Member organisations with the written consent of the nominee.
The Secretary shall confirm with all nominees their willingness to stand for the position for which they have been nominated and in the event of their acceptance said nominee shall be required to supply to the Secretary brief details of themselves for circulation to the members. In addition, the nominee shall sign a Declaration of Intent to abide with the aims and objectives of the MAcC to confirm their commitment to donate sufficient time to fulfil the position of an elected member.
The qualifications for Lay membership and other Officers are set out in Appendix 3 of this Constitution.
Lay members and other Officers may, offer themselves for re-election to the same or a different office.
The Agenda of and confirmation of the date and venue of the Annual General Meeting shall be sent to all members, 3 weeks prior to the given date and said Agenda shall include notice of and details regarding all Motions affecting the Constitution.
The Agenda and business of the Annual General Meeting shall include, but not be limited to, the hearing of the reports of the Officers and the auditors, the election of a new Lay members, discussion and voting on resolutions and any other business.
In the event that a Full Member organisation is unable to provide a personal representative to vote on its behalf at the Annual General Meeting or an Extraordinary General Meeting, it may inform the Secretary by any written form.
A simple majority shall be required to pass any motion
For the purpose of the Annual General Meeting or an Extraordinary General Meeting the presence of at least one third of Full Members for the given year of the Consortium shall constitute a quorum.
No business shall be transacted at the Annual or an Extraordinary General Meeting unless a quorum is present. If within half an hour of the appointed time for the commencement of the meeting a quorum is not present, the meeting shall be dissolved and adjourned to a day and time to be determined by those members present, which day shall be within one calendar month of the original date. The date and time of the reconvened meeting shall be circulated to all members by the Secretary and if at the adjourned meeting a quorum is still not present at the end of one half hour from the time appointed the members present shall constitute a quorum.
An Extraordinary General Meeting may be called by a two-thirds majority of the Full Members.
The reason and purpose of such a meeting shall be circulated to all members not less than one month prior to the date set.
The rules governing voting at an Extraordinary General Meeting shall be those as defined herein for the Annual General Meeting.
DISCIPLINARY PROCEDURES : In the event that the Consortium considers that a member organisation or lay member may be in breach of one or more of its obligations as a member of the MAcC it shall inform said member in writing of the nature of the alleged breach and shall require said member to respond within 28 days.
In the event that, having duly requested a member in breach as per above and in the event that there is no response, the MAcC shall be empowered to commence disciplinary proceedings against said member as laid down in Appendix 4 of this Constitution.
ALTERATION TO THE CONSTITUTION : No amendment, addition or deletion may be made to this Constitution that would put the MAcC at variance with the law of England and Wales Alterations can only be made at an AGM or EGM.
DISSOLUTION : The MAcC may be dissolved by the passing of a special resolution framed to that end at an Extraordinary General Meeting convened for that purpose.
Any assets remaining on dissolution of the MAcC after satisfying outstanding debts and liabilities may be transferred to some other voluntary or non-profit making organisation(s) as agreed by the MAcC having similar objectives or concerns, and once those objectives have been met, at the Dissolution Meeting.
If no such resolution is made at the EGM, upon dissolution the assets be distributed back to the Full Members pro-rata to their subscription.
Upon dissolution, outstanding debts become the liability of the Full Members pro-rata to their subscription.